Logistics

Our student class schedules vary widely by college and academic department. However, we offer the following guidance when considering when to host an event.

• Late afternoon (3-5 pm) and early evening hours (5-7 pm) are typically ideal. 
• Tuesday, Wednesday, and Thursday are the best days during the week for events. We have found that mid-day lunch sessions also tend to work on Fridays.
• Our academic calendar is great for checking holidays and other potential campus conflicts.

Your target audience may impact the location that best serves your event. Review the options and work with our team to book something tailored to your needs. 

• Reserve space within the University Career Center 
  • Space is provided free of charge, based on availability and capacity 
  • Events before 5 p.m. are subject to room availability
  • Standard A/V equipment is available
  • On- and off-campus catering options can be accommodated
  • Convenient visitor parking is available 
• Reserve space within the Adele H. Stamp Student Union
  • Room reservation and A/V fees are applied to all requests
  • Variety of space, floor plan, and capacity options available
  • More flexible timing options are available
  • Only in-house catering options are allowed
  • Cancellations must be made in writing at least ten business days before the date of the event to avoid fees.

College students always appreciate free food, which is an additional incentive for attending events. 

• Catering options will be listed in your event confirmation email.
• Deliveries can be made to our building quickly and conveniently - Hornbake Library, South Wing.
• Be sure to advertise the availability of food on your event promotional materials.